Job Description & Key Responsibilities
The Office Administrator will be responsible for the day-to-day management of office operations, administrative support, and front desk duties. This role will oversee office processes, maintain records, coordinate meetings, and manage Accounts Payable and Expense report processing. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. This role will also include providing direct support to senior leadership
Specific responsibilities include:
Office & Administrative Support
- Manage front desk operations, including greeting visitors, handling inquiries, and maintaining a professional reception area.
- Oversee office processes and ensure efficient workflow, including document management, filing and handling correspondence.
- Maintain an inventory of office supplies and equipment, placing orders as necessary.
- Process incoming and outgoing mail, coordinate courier services.
- Provide direct administrative support to senior management, including calendar management, meeting coordination, and document preparation.
- Organize and prepare meeting materials, presentations, and reports as required.
- Handle confidential information with discretion and professionalism.
Financial & Expense Management
- Process Accounts Payable and Accounts Receivable transactions accurately and efficiently.
- Handle office expenses, including tracking expenditures, invoice reconciliation, and ensuring timely payments.
- Process employee expense reports and follow up on approvals and reimbursements.
Special Projects
- Assist with special projects and initiatives as assigned by senior management
Skills & Qualification
The successful candidate is a highly motivated, enthusiastic and dynamic team player who is resourceful and dedicated and has competencies in adapting to changing environments.
Qualifications
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with QuickBooks and SAP is a strong asset.
- Financial Acumen: Prior experience handling accounts payable, expense reports, and budget tracking is preferred.
- Organizational & Communication Skills: Exceptional organizational skills with the ability to manage multiple priorities. Strong verbal and written communication skills with attention to detail.
- Customer Service & Professionalism: Excellent interpersonal skills and a customer-focused approach.
- Problem-Solving Ability: Proactive mindset with the ability to identify challenges and provide solutions.
- Discretion & Confidentiality: Must demonstrate sound judgment and maintain confidentiality in handling sensitive information
Competencies:
- University degree or Diploma required.
- A minimum of two years previous experience as an Admin Assistant/Office Admin
- Proficient computer skills, which would include Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent communication skills (written and oral)
- Experience and familiarity with an office environment.
- Strong analytical and problem-solving skills.
- Developed interpersonal skills, good team player
- Superior organizational skills, with the ability to prioritize and handle multiple tasks and deadlines, works well under pressure and has a sense of urgency
- Maintain a high degree of accuracy and attention to detail
- High level of confidentiality. discreet (you will be privy to confidential information)
- Warm, energetic and engaging personality.
Salary
$50,000 per annum
If you are ambitious, looking to be part of something that has significant growth potential and this opportunity is of interest, we would like to hear from you. Please include your salary expectations.
To apply, please email your application and resume to hr@xediton.com
While we appreciate the interest of all applicants, only candidates selected for an interview will be contacted.